Syllabi become available 5 weeks out from the earliest start date for the semester:

• Fall: 16-week term
• Spring: Wintermester term
• Summer: Maymester term

Syllabi can be edited through the end of the given term, then they become archived in the Historical terms in Simple Syllabus.

Banner feeds data to Simple Syllabus twice a day at 1 AM and 1 PM. This includes teaching assignments and student registrations. If you were recently scheduled a new section, please give the system 12 hours to generate and assign the document to your Simple Syllabus profile.

Banner feeds data to Simple Syllabus twice a day at 1 AM and 1 PM. This includes class meeting times and locations. If this information was recently changed in the schedule, please give the system 12 hours to update on your syllabus.

Banner feeds data to Simple Syllabus twice a day at 1 AM and 1 PM. This includes course descriptions and learning outcomes found in the course catalog.

If a syllabus has been published by another instructor—and it can be located within the Alamo Colleges Syllabus Library—you can choose to import any section-level components from their document. For more information, visit the article Replacing or Importing Content from Another Syllabus.

Locate historic syllabi from Fall 2013 through Fall 2022 within the Simple Syllabus Library using the following Search Filters:

1. Term
2. College (not department)
3. Document type (syllabus only)
4. Subject
5. Course number
6. Optional: Enter the 3-digit section number in the Looking for something... field

For more information, visit the article Locating Historical Syllabi (Fall 2013-Fall 2022).

College and department templates become available a few weeks before faculty receive access to their syllabi. An email is sent to all template editors at least 5 weeks out from the term start date notifying these documents are ready to be updated for the upcoming term.

Course templates become available shortly before faculty receive access. For more information, visit the article Editing a Course Template as a Designer.

A list of current Simple Syllabus template editors can be found on the AlamoSHARE Instructonal Technology site. (Requires Microsoft 365 login to view.) 

VPAS and Program/Department Chairs can contact [email protected] to add/remove authorized editors from their department template.

Log in to Simple Syllabus with your ACES credentials and select the Template link from the global navigation menu at left.

Review and make edits to the Open Term template signified with just the semester and year in its title. (For instance: Fall 2025.) This document can be located from the Term dropdown menu [1] under the "Future" or "Current" category by clicking the section expander [2] directly to the right.

This template has been linked to all other part-of-term templates for the semester, so any edits you publish here will roll forward to these and future terms. (Just don't forget to submit it!)

We recommend verifying the following items before classes start:

College and department templates can be edited at any point through the end of a given Banner term. However, anytime a template is submitted, it reprocesses all the syllabi in the system and causes a delay for faculty when they go to edit their documents. Therefore, we recommend submitting changes to your template 10 days before the earliest class starts for your department; this will ensure the system prioritizes loading syllabi for faculty a week before classes start.

Content components can be added and reordered in the list of information you want to include on syllabi. You can even set conditional logic for template-level components so they display on specific syllabi.

To learn more, visit the article Adding Components to a Template and Setting Conditional Logic.

If you would like to add your department's course templates to the Alamo Colleges Syllabus Library to be viewed by the public, please send an email to [email protected] with your college and the list of courses to be published. The course templates will become searchable by selecting the Course Templates filter from the Document Type drop-down menu.

Course templates include the information found on college/department templates as well as standard course information found in the course catalog. (For example, see ARTS 1301-SPC.) Content components can be added to your department template and customized for specific syllabi using conditional logic. If you wish to include syllabus-level information such as Materials, you'll want to publish your course templates before instructors submit their syllabi; this is to prevent overwriting the content they've submitted previously.

For more information about course templates, visit the article on Editing Course Templates as a Designer.

Template editors have access to the Reports page [A] in Simple Syllabus. Scroll down to the Document Status report [B] and use the following filters to track completion for your college, department, or program:

1. Term - The current term will be selected by default, but you can select additional terms from the drop-down menu to include in your report.
2. Status - We recommend the following filters:
   • Not Started - The instructor has not yet begun to edit the syllabus.
   • In Progress - The instructor has imported content but it has not been published, or they have published it and since made additional edits to the document without re-submitting it. (The "Published" column on the report will indicate if it had been submitted previously or not.)
   • Completed - The instructor has published the syllabus.
3. Types - Select "Syllabus" only.
4. College - Select your college or the appropriate department within the college.
5. Choose columns to include on the report - In addition to the default columns highlighted in blue, we recommend the following:
   • Instructor Email
   • CRN

Once you've selected these filters, scroll down and select the blue Generate button [C] directly below the column option filters. Directly below this, a list of syllabi will populate based on the filters you've selected. Click the white Generate CSV button [D], and once the process runs, select the Ready for download link [E] to download a CSV file of your report.