Adding password protection to PDF documents is crucial for protecting sensitive information. It prevents unauthorized access, ensuring confidentiality and privacy. It acts as a reliable defense against unauthorized sharing, tampering, or theft of valuable data, both personally and professionally.
However, removing a password from a PDF document may be necessary when sharing the file with others or uploading it to a platform such as Banner Document Management. It allows for easier sharing and accessibility. However, you should ensure the document is being shared in a secure and trusted environment to prevent unauthorized access.
In this guide you will learn how to:
Add a Password to PDF
1. Sign into Acrobat web or launch Acrobat via desktop application.
These steps will work for online or desktop application.
Note: You can visit our guide on Getting Started with Adobe to learn how to log in to your work account if it's your first time. Plus, as an Alamo Colleges District employee, you instantly gain access to all creative cloud apps.
2. In the top navigation bar, select All tools > Protect a PDF.
3. Select the document that you would like to protect. Press Continue.
4. Set your password.
We recommend using a combination of letters, a number, and a special character.
Note: Once you set a password, you will have to enter it each time you open the PDF. So perhaps make it something that is memorable.
Success! Now you can share your sensitive PDF documents securely.
Remove a Password from PDF
Removing a password from PDF must be done in the desk top application. Depending on what system you are using, the processes may differ. Follow the instructions for your version of Acrobat below.
Note: In order to remove a password from PDF, you must know the password. If you do not know your password, contact Adobe Acrobat for additional support.
1. Login to Adobe Acrobat on desk top.
2. Open the PDF file that you want to remove Password Protect from.
Type in the password, press OK.
3. Locate the lock icon, which will open Security Settings. For Windows it will be on the left side of the screen.
4. In Security Settings, click Permission Details.
5. A pop-up will appear titled Document Properties. Under Security, click the drop down menu for security method to change the setting.
6. Select No Security.
7. Verify that you want to remove password protect.
8. See that the Security Method now states No Security.
The password has been removed and you may now exit the tab.
Success! You have officially removed your password protect for easy sharing. Make sure to edit the document if necessary to remove any sensitive or confidential information.
1. Login to Adobe Acrobat on desk top.
2. Open the PDF file that you want to remove Password Protect from. Type in the password, press Submit.
3. Locate the lock icon, which will open Security Settings. For Mac it will be on the right of the screen.
4. In Security Settings, click Permission Details.
5. A pop-up will appear titled Document Properties. Under Security, you can click the drop down menu for security method to change the setting.
6. Select No Security.
7. Verify that you want to remove password protect.
8. See that the Security Method now states No Security. The password has been removed.
Press Ok again.
Success! You have officially removed your password protect for easy sharing. Make sure to edit the document if necessary to remove any sensitive or confidential information.
Additional Resources
Want to lean more? Visit the Adobe Acrobat Tutorials. Need help with something else? Contact the IT help desk.
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