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Send Automatic Replies (Outlook Web App)

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Setting up automatic replies are great for letting people know that you will be out of the office for a period of time. Automatic replies allow you to actually focus on enjoying your vacation, or taking care of business outside of work without having to even check your inbox until you're back in the office.

In this guide we will walk you through setting up automatic replies in the Outlook web app. If you are using Outlook desktop, visit our guide on setting up replies via desktop app.

Outlook Web

Login to Outlook via web app. Go to ACES; select Email.

outlook email web app in aces

The Outlook web application will open. Go to the Settings icon.

outlook web app

Select Automatic Replies. This feature can also be located under Options.

automatic replies outlook web app

You have two options for how to send automatic replies.

1. Send replies without a specific date.

  • This option will start sending automatic replies immediately, and will not turn off until you manually remove automatic replies.

Use this option if you have a unforeseen life event, circumstance, family emergency, or simply do not wish to be contacted for a period of time. You should remember to turn them off when you are ready.

2. Send replies for specific dates only (Recommended)

  • This option will allow you to select specific dates and will turn on and off automatically at the start and end of your selected dates and times.

We recommend using specific dates if you will be out of the office for a certain period of time. For example: vacations, sick leave, business trips, etc.

If you choose option #1, leave "Send replies only during this time period" unchecked.

If you chose option #2, check the box:"Send replies only during this time period".

In this example, we chose option #2 since we are going on vacation

Additionally, you could check the boxes to block your calendar, decline new invitations, and cancel any meetings during this time period.

additional options for automatic replies outlook web app

Automatic replies will be sent to anyone inside your organization, but you can also include to send these notifications to individuals outside your organization.

send replies outside of organization

That's it! You can now set up automatic replies for anytime you will be out of the office.

Additional Resources

If you would like to learn more about all of Outlook's features, visit Microsoft's knowledge guides on Outlook.

Need tech support? Contact your local IT help desk.

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