Beginning Spring 2024, NewView will be enabled for the Alamo Colleges' Simple Syllabus website and user dashboards. Benefits of this new user interface include:
- Access to all open items and published documents from one spot on your dashboard; and
- Search for syllabi in more than one-part-of-term, including within the Syllabus Library.
While the functionality for the Simple Syllabus LTI in Canvas remains the same, instructors can access all of their open items and published syllabi from one spot on their Simple Syllabus dashboard. Select a link below to jump to a section of this article for more information about navigating Simple Syllabus NewView as an instructor:
Navigation in NewView
To begin, log into Simple Syllabus through ACES to connect to your dashboard. Navigation links are now listed vertically on the left side of the site and remain static as you move through the system. Click the arrow at the top to expand and collapse the menu, or hover your cursor over an icon to view its destination.
Home
The Home tab [A] combines all of your open and published items into one space on your dashboard. A To Do column [B] on the left displays your "Not Started" and "In Progress" items for current and future terms. Once a syllabus is published, it moves the item to the Completed column [C] on the right.
You can switch the view from "Column" to "List" within the View picklist [D] so the two fields display vertically on the Home tab, or you can click the arrow in the top right of each section [E] to collapse/expand the field from view.
Instructor View
Syllabus content will continue to roll forward based on the term's start date, but you can choose to replace or import content from another published document in the Syllabus Library.
In NewView, the syllabus editing experience remains the same as before, and instructors can locate new syllabi assigned to them within the To Do column of their Home tab. Selecting the Edit button will open the document in a pop-up window, allowing you to focus on inputting content one syllabus at a time.
Once a syllabus is completed, it moves from your To Do list to your Completed list, and a green medallion with a white check mark will appear next to its title indicating the document has been published. Use the buttons below the syllabus title to edit or share the published document with users, or access the Student Engagement Report to view which registered students have acknowledged they've read your syllabus.
If you make edits to a published syllabus without submitting your changes, it will move the item back to your To Do list and show as "In Progress" until you re-publish it.
A syllabus due date will appear at the bottom left, and if more than one instructor is assigned to teach the course, you can hover your cursor over the user's initials (or image) in the bottom right to quickly view who has editing access to the document.
A syllabus will be removed from your Completed items section once the part-of-term concludes, but you can use the Term picklist to locate the document again within the appropriate Historical term.
To locate a syllabus for a course that has been assigned to you (past or present), use the available Term picklist and Search field/Filters button to refine your search.
Term
Select the Term picklist to filter for syllabi within specific parts-of-term. Term options include:
- Current - Displays syllabi for parts-of-term that are currently in session.
- Future - Displays syllabi for parts-of-term that have not yet started. (Once a term starts, it will move to the Current term.)
- Historical - Displays syllabi for parts-of-term that have concluded, including parts-of-term that ran earlier in the session. (For instance: Wintermester, Maymester, Flex I, Summer 1, etc.)
By default, the list will display all syllabi for the current and future terms, but you can select the drop-down arrow to the right of each term to view a list of the available parts-of-term to include/exclude from your search.
Search and Filters
You can locate specific syllabi by using the open-entry Search field and Filters button which will provide you options to narrow down your search by subject, college (or department), and instructor.
NOTE: Syllabi that were completed in Concourse are only available within the Simple Syllabus Library. Please see this FAQ for locating archived syllabi from Fall 2013 to Fall 2022.
Syllabus Library
The Syllabus Library is the central repository of syllabi that have been published for each of the five colleges in the Alamo Colleges District. In NewView, you now have Organization Cards [A] to filter syllabi down to a specific college or department within the system.
By default, the Term picklist [B] displays published syllabi for all current and future terms, but you can refine your search to only include specific parts-of-term, including from past sessions.
Clicking the Filter button [C] at the top displays additional search tools to help you refine your search to a specific subject, course number, or instructor. Additionally, you can do a general keyword search using the Looking for something ... field.
Custom Library links [D] have also been added to the Syllabus Library to help students locate important college resources, launching the designated site in a new browser tab or window.
My Profile
Clicking the My Profile icon in the upper right will provide access to your Simple Syllabus Profile where you can update your name, add a prefix or suffix, and enter your curriculum vitae (CV). This information will auto-populate into the Instructor Information component for any syllabi that have not been started.
DO NOT edit the Email or Password fields as it may result in connection errors to your syllabi.
Contact Support
To receive technical assistance in NewView, select the Contact Support link [or question mark icon] at the bottom of the navigation menu. A Simple Syllabus Help form will slide out on the right for you to provide information for the technical issue you are experiencing, and it will be routed to Simple Syllabus's IT Support. View the Simple Syllabus Help guide for more information about using this feature.
If you notice extra instructors or incorrect/missing information on components that are auto-filled with data from the Banner course schedule, please contact [email protected] to report the issue.
NOTE: Banner feeds run twice a day at 1 AM and 1 PM, so changes in the course schedule may take up to 12 hours to reflect in Simple Syllabus.
For more information about getting started with Simple Syllabus, view the Faculty Training module or step-by-step guides. Your Academic Chair, Program Coordinator, or Faculty Lead can provide guidance for what information to include in your syllabus.
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